Operations/Executive Assistant

Operations · Boulder, Colorado
Department Operations
Employment Type Full-Time
Minimum Experience Experienced
Compensation $37,000-42,000 Salary

Full Time Operations Assistant and Executive Assistant

This is a full-time, remote position, but would prefer someone near Boulder, CO. We will only review applications from qualified candidates located in, and eligible to work in the United States.

(Hiring late January 2021)

 

Firefly is looking for an experienced, motivated professional who is passionate about supporting the operational workflow, and the leaders of the Firefly Team.


What We're Seeking

If you’re skilled at working with both administrative duties, and assisting Executive level staff, then we want to hear from you! You must enjoy working collaboratively with clients and team members, demonstrate capacity for assisting a remote team, and bring a passion for staying up-to-date on all operational documentation.

 

In this role, your time will be split assisting the daily operations workflow, as well as the Executive’s schedules within the company. Ideally, you’ll be located in the Boulder Metro area to assist with physical office-based needs from time to time. We expect the position to be +90% remote but do have an office located on the Pearl Street Mall.

 

If you thrive working on multiple projects, and love the flexibility of assisting in different roles, this is the position for you!

 The person in this role must consistently demonstrate Firefly’s core values:

  • Curiosity
  • Authenticity
  • A willingness to do the right thing
  • Nailing it – producing high-quality work with personal pride in their role within Firefly


Some of What You’ll Do

  • Performing administrative duties including answering phones, scheduling appointments, etc.
  • Assisting Director of Operations with recruitment activities and creating schedules.
  • Supporting the Director of Operations with the enforcement of company policies and standards.
  • Support onboarding and offboarding of employees.
  • Assisting accounting and payroll as needed.
  • Monitoring inventory and placing supply orders, shipping and packaging.
  • Tracking daily operations and reporting or resolving issues.
  • Maintaining company databases and updating forms. Assisting with digital SaaS tool transitions. 
  • Assisting President and VP with expense reports, receipts, tracking invoices. Help maintain their schedules, set up meetings, and arrange for travel.
  • Assist with corporate gifting, and personal correspondence.


The Experience You’ll Bring

  • High school diploma/GED.
  • Experience in an administrative role.
  • Strong analytical and organizational skills.
  • Excellent communication and listening skills.
  • Ability to work under pressure.
  • Strong computer proficiency, Excel and all Microsoft products preferred.
  • High degree of professionalism and discretion.
  • Experience with inventory management, CRMs, and Bamboo HRIS or similar software is beneficial.
  • Must be detail and solutions-oriented.
  • Positive, and enthusiastic.


About Firefly

Firefly Partners is a women-owned digital marketing agency delivering tailored digital solutions that help progressive nonprofits achieve their goals. We design beautiful websites, integrate platforms, and leverage digital tools and marketing strategies to engage every organization’s unique set of supporters. Our commitment to social good is matched by an open, collaborative, and client-first approach. We define needs, design solutions, and deliver results that help organizations reach their goals.


What We Offer:

 

The starting salary for this position is $37,000-42,000 depending on experience and types of skills. Firefly offers a competitive benefits package including:


  • Paid time off including 3 weeks of vacation and 2 weeks of sick time annually (pro-rated based on start date)
  • PPO and HSA healthcare plans with dental and vision options
  • Generous company contribution to healthcare premiums
  • Employer-paid long-term disability, short-term disability, and life insurance policies
  • Ability to participate in company 401(k) plan, plus 4% deferment match 
  • 10 company holidays annually
  • Complete office technology setup to do your best work from your home office, including a stipend to cover internet costs
  • Continuing education and training opportunities
  • Flexible hours to accommodate childcare and homeschooling


How to Apply: If you're interested in this position, please submit your resume with a cover letter and apply through our website.


Firefly Partners is an equal opportunity employer. We value diversity in all its forms and aim to create an inclusive culture. Firefly encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, marital status, disability, veteran status, or other status protected by law. We are advocates for equity in the workforce.

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  • Location
    Boulder, Colorado
  • Department
    Operations
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced
  • Compensation
    $37,000-42,000 Salary